Wedding signs you can print at home
A welcome sign, a table plan, table numbers and place cards are the four pieces almost every wedding needs. Printed at home in one style, they cost a few pounds in card instead of a few hundred.
Wedding signs and stationery
Most weddings need four printed pieces: a welcome sign at the entrance, a table plan so guests find their seats, a number or name on every table, and a place card for every guest. Print the signs on A3 or A4 card, keep one lettering style and one or two colours throughout, and allow an evening to cut and fold.
Last reviewed 3 October 2026
What a wedding usually needs
- 1
A welcome sign
The couple's names and the date on an easel or a door, so guests know they are in the right place. A3 card reads from across a hallway; A4 suits a small venue or a table by the door.
- 2
A table plan
Every table with its guests, on one A3 poster or one card per table. With more than about 60 guests, an alphabetical list by surname with each guest's table is quicker to read in a queue.
- 3
Table numbers or names
One card per table, in a stand or a frame, matching the table plan exactly. Numbers are clearest; names such as flowers or places that mean something to the couple add a story.
- 4
Place cards
A folded card for every guest with their name, and their meal choice if the caterer needs it. They save the awkward hover at the table and tell the waiting staff who ordered what.
- 5
Small signs for the day
Cards and gifts, please sign our guestbook, an unplugged ceremony request and a this way arrow. Each one answers a question someone would otherwise ask the couple.
- 6
A banner for the top table
Just married or the couple's names on flags along the front of the top table or across the back of the car. It is the background of half the photographs.
Sizes that read well on the day
| Piece | Size | Why |
|---|---|---|
| Welcome sign | A3 (29.7 × 42 cm) | Readable from a few metres on an easel; A4 for a small venue |
| Table plan | A3 poster or A5 card per table | A3 holds about eight tables of eight at a readable size |
| Table numbers | A5 or 10 × 15 cm | 10 × 15 cm fits a standard photo frame or card holder |
| Place cards | 9 × 5.5 cm folded | Four to an A4 sheet; stands up on its own |
| Small signs | A4 | Fits a standard A4 frame or a small easel |
| Letter banner | 12.8 × 17.2 cm flags | Just married hangs about 1.8 m long |
Free printables for a wedding
Each one opens with a wedding version ready to change. Use the same lettering and colour in all four and they match.
Wedding welcome sign
A printable wedding welcome sign: Welcome to the wedding of, the couple's names and the date, in sage on an A3 sheet with a fine frame. Free PDF.
OpenWedding table plan for 8 tables
A printable wedding table plan for 64 guests on 8 tables of 8, as an A3 poster in sage with a card per table. Type your own guests. Free PDF.
OpenWedding place cards with meal choices
Printable wedding place cards with each guest's name and meal choice, a sprig of leaves and sage lettering, 90 by 55 mm folded. Free A4 PDF.
OpenWedding table numbers
Print table numbers for a wedding or party: numerals, numbers in words or table names, as folded tent cards, A5 cards or 4 by 6 inch frame cards.
Open
Want the wedding theme designed for you?
WallKiwi's bunting maker designs a full set of flags around your colours and a theme in one sentence, with matching lettering and cut-outs, ready to print on A4. Designs use credits, and a free account includes some each month.
Questions people ask
What signs do you need for a wedding?
Almost every wedding uses a welcome sign, a table plan, table numbers or names and place cards. Many add small signs for cards and gifts, the guestbook, an unplugged ceremony, the bar or directions, and a banner behind the top table.
What size should a wedding welcome sign be?
A3 is the most common size for a welcome sign on an easel, readable from several metres away. Larger signs are usually printed on foam board by a print shop; A4 suits a table by the door at a small venue.
How far ahead should I print wedding stationery?
Print the welcome sign and small signs a few weeks ahead, and the table plan, table numbers and place cards once the final numbers are in, usually a week or ten days before. Keep the files so a late change takes minutes.
Should the table plan be by table or by name?
Up to about 60 guests, a plan by table works well and lets people see who they are sitting with. With more guests, an alphabetical list by surname with each guest's table number is faster to read when everyone arrives at once.
How do I make home-printed signs look professional?
Use one lettering style and no more than two colours on every piece, print on heavy card at 100% scale, cut with a craft knife against a metal ruler rather than scissors, and frame the signs. Consistency matters more than decoration.